The straightforward way to integrate Keap (formerly Infusionsoft) with MySQL, Power BI, and Pipedrive is to use Kondado as a no-code replication layer: the platform extracts contacts, orders, opportunities, campaigns, and tags from Keap through the API and delivers that data into a MySQL database, into a Power BI report, or into a CRM such as Pipedrive, with automated updates at the frequency you choose. This guide walks through each of the three paths step by step, lists which Keap tables become available, and answers the most common questions for teams that need to centralize the Keap base into a single unified analysis.
Kondado delivers the Keap (Infusionsoft) data source inside the Kondado data source catalog, alongside Pipedrive, RDStation CRM, HubSpot, Salesforce, and other CRM and automation systems. For SMBs, agencies, e-commerce, and ERP-driven operations, that means a single configuration point to pull data out of Keap and route it to wherever the analysis lives.
In short: Kondado ships the Keap (Infusionsoft) data source ready to use, authenticates the account through OAuth, and lists the available tables without anyone writing API code. The same Keap pipeline feeds a MySQL database for SQL analytics, a Power BI report for the marketing team, or a Pipedrive sync for the sales team. Once configured, the pipeline replicates Keap data on the cadence you set, keeping MySQL, Power BI, and Pipedrive aligned with the source of record.
Why centralize Keap data outside of Keap itself?
Keap (Infusionsoft) is a CRM and automation platform aimed at SMBs and solo operators. It does what it promises inside its own UI: capture leads, segment lists, run campaigns, and bill through Keap Pay. The friction shows up the moment the team needs to cross that data with other systems or run deeper analysis:
- The marketing team wants to see real ROAS by joining Keap contacts with Google Ads and Meta Ads spend.
- The sales team lives inside Pipedrive and needs every contact qualified by Keap to land in the funnel automatically.
- The finance team wants to see Keap orders inside the same report that already shows ERP data, banks, and payment processors.
- The BI analyst prefers querying the base via SQL on MySQL to write custom joins and ad-hoc cuts.
Keap's native reports answer isolated questions but rarely cross-reference external systems. For any of these jobs, the manual fallback is to export a CSV from the Keap UI, open it in a spreadsheet, and try to reconcile it against another file. That routine breaks fast as volume and cadence grow.
Kondado provides the automated path: the same Keap (Infusionsoft) data source replicates the data into the destination that fits each case and keeps the sync running without manual intervention.
Which Keap tables does Kondado replicate?
The Keap data source on Kondado exposes the main operational tables of the platform, organized around the relationship funnel and the billing operation. The most commonly used objects include:
- Contacts with standard and custom fields, applied tags, and creation and update timestamps.
- Tags available on the account and the per-contact application history, useful for analyzing segmentations over time.
- Opportunities with pipeline stage, value, owner, and probability.
- Orders and transactions generated by Keap Pay, including products, discounts, and payment status.
- Campaigns and sequences with identifiers of the automations that triggered them.
- Notes, tasks, and emails logged on the contact timeline.
When the pipeline runs, each of those tables becomes a dedicated structure in the destination, with column names aligned to the official Keap API documentation.
How do you integrate Keap with MySQL using Kondado?
Replicating Keap into a MySQL database opens the broadest analytics surface: SQL, BI tools, custom automations powered by SELECT/JOIN, and cross-cuts with other tables. Kondado lists MySQL among its supported destinations, alongside Google Sheets, Excel, BigQuery, PostgreSQL, Redshift, SQL Server, and Amazon S3.
The steps to get the pipeline live:
- Create your Kondado account. The 14-day free trial includes the Keap data source plus the MySQL destination. Log in to the Kondado console to begin.
- Add Keap as a source. On the pipelines screen, pick the Keap (Infusionsoft) data source and authorize access to your account. Kondado handles the OAuth flow and token refresh.
- Register the MySQL destination. Provide host, port, user, password, and database name. Kondado needs read and write permission on the chosen schema.
- Select the Keap tables. Choose between Contacts, Tags, Opportunities, Orders, Transactions, Campaigns, and the other available objects. You can enable all of them or just the ones that matter for the use case.
- Set the replication cadence. The pipeline runs on the cadence you configure, replicating new records and updating existing ones in incremental mode for objects that support it.
- Wait for the first run. Once it finishes, the Keap tables show up in MySQL ready for SELECT, JOIN, and any BI tool connected to the database.
A practical note for teams modeling analyses: the MySQL destination is especially useful when other relational bases already exist and the team wants to cross Keap contacts with ERP orders, with Mautic campaigns, or with payment-processor data inside a single schema.
How do you integrate Keap with Power BI using Kondado?
For marketing teams that live inside the Microsoft ecosystem, getting Keap into Power BI is the shortest distance between the contact base and executive metrics. Kondado supports Power BI as a visualization tool by two parallel paths: the direct Via Kondado connection, with no warehouse required, or reading from a destination such as Google Sheets, Excel, BigQuery, PostgreSQL, MySQL, SQL Server, Redshift, and Amazon S3.
The fastest path, Via Kondado:
- Create your Kondado account. Log in to the Kondado console to get started.
- Connect Keap (Infusionsoft). Use the data source already listed in the catalog, authorize the account, and pick the tables you want in the report.
- Configure the Via Kondado destination. This destination delivers data straight into Power BI without any spreadsheet or database in the middle.
- Open Power BI Desktop, choose Get Data, select the Kondado data source, and paste the token generated in the Kondado UI.
- Load the Keap tables into the Power BI data model. The data is now available for DAX measures, slicers, and visuals.
When the team prefers landing data in a database before Power BI (for governance, performance, or to share it with other systems), the alternative path is to first configure the Keap → MySQL pipeline (described above) and then point Power BI to MySQL as a source. Power BI's native MySQL data source handles the rest.
How do you integrate Keap with Pipedrive using Kondado?
The Keap-and-Pipedrive setup is a classic case for companies that use Keap for marketing automation and Pipedrive as the sales CRM. The recurring question is the same: how to make sure every contact qualified in Keap lands in the right Pipedrive funnel without manual data entry?
Kondado lists Pipedrive as a data source inside the same platform where Keap is configured. That allows building a flow such as:
- Replicate Keap data into an analytical database. Use the MySQL, PostgreSQL, or BigQuery destination as described above.
- Replicate Pipedrive data into the same database. Configure the Pipedrive data source on Kondado pointing to the same destination. Each CRM lands its tables in the database (
keap_contacts,pipedrive_persons,pipedrive_deals, and so on). - Build the cross-reference layer in the database. With SQL, identify which Keap contacts already exist in Pipedrive, which ones need to be created, and which need tag or stage updates.
- Use the unified base for analysis and activation. The sales team sees deals inside Pipedrive; the marketing team sees inside Power BI or Looker Studio the full lead lifecycle, from Keap capture to funnel conversion.
That model lets each team stay inside its preferred tool without losing the integrated funnel view. For teams that want a managed sync layer between Keap and Pipedrive (and not just analytics), the recommendation is to combine Kondado with a workflow automation tool: Kondado holds the source of truth and the analytics layer; the end-to-end record-creation flow between the two CRMs runs in another layer.
How long does it take to put the pipeline into production?
The initial setup of the three pipelines covered in this guide (Keap → MySQL, Keap → Power BI, and Keap → Pipedrive over a unified base) usually finishes within the same configuration session. The manual steps are authenticating Keap (a few clicks through OAuth), entering destination credentials, and selecting tables. The first run depends on the size of the Keap base; small bases finish in minutes, larger ones in a few hours.
From the second run onward, the pipeline goes incremental for objects that support it, replicating only new or changed records. That reduces row consumption and total run time.
Why choose Kondado to integrate Keap?
Companies that need to pull data out of Keap and land it elsewhere typically pick one of three paths: write a custom script against the Keap API, hire an ETL/replication platform, or use a workflow automation tool. Kondado fits the second path and offers specific advantages for this scenario:
- Wide catalog in one place. The Keap data source sits next to Pipedrive, RDStation CRM, HubSpot, Salesforce, ActiveCampaign, Mautic, and 80+ additional sources, all inside the Kondado data source catalog. That simplifies setups where more than one source feeds the same analysis.
- Multiple destinations. The same Keap data source delivers to Google Sheets, Excel, BigQuery, PostgreSQL, MySQL, SQL Server, Redshift, and Amazon S3, per the official supported destinations page. The team picks the destination that fits the existing architecture.
- Direct path to BI. For Power BI, Looker Studio, Tableau, Metabase, Qlik Sense, and other tools listed alongside the supported destinations page, Kondado offers both the direct Via Kondado connection and the read-from-destination path, depending on team preference.
- Bilingual support in English and Portuguese through chat during configuration and ongoing operation.
- Billing in USD or BRL. Customers in Brazil can opt for invoice, Pix, and boleto.
Kondado serves companies of every size, from SMB to enterprise, in any market, with the same feature set.
Frequently Asked Questions
Does Kondado replicate every Keap (Infusionsoft) field?
Kondado replicates the standard Keap API fields for the supported objects (contacts, tags, opportunities, orders, transactions, campaigns, and timeline). Custom fields are also replicated when exposed by the Keap API. If a specific field is missing, bilingual support in English and Portuguese can advise on inclusion requests.
What cadences are available for the Keap pipeline?
The pipeline runs on the cadence you configure inside Kondado. Lower-volume scenarios benefit from longer intervals to save row consumption; high-volume scenarios that need fresh reports run on shorter cadences to keep the destination close to the source of record.
Which destinations are available for Keap on Kondado?
The destinations supported by Kondado are Google Sheets, Excel, BigQuery, PostgreSQL, MySQL, SQL Server, Redshift, and Amazon S3, per the official destinations page. The Keap data source delivers to any of them, so the choice depends on the end use: spreadsheet for quick exploration, relational database for SQL and BI, data warehouse for larger volumes, or Amazon S3 for archival.
Does Kondado offer ready-to-use report templates for Keap?
Kondado ships ready-to-use report templates for several data sources; for Keap, the most common path is to replicate the base into the chosen destination (MySQL, BigQuery, Google Sheets, or Via Kondado) and build the report inside Power BI or Looker Studio on top of the extracted fields. The template catalog evolves over time, so check the templates section in the Kondado UI for the latest list.
How does data replication differ from workflow automation between Keap and Pipedrive?
Kondado is a data replication platform (ETL): it copies Keap data into an analytical destination and keeps it up to date. To push a brand-new Keap contact into Pipedrive as a deal at the moment of the event, the recommended path is to combine Kondado (source of truth and analytics) with a workflow automation tool. The two work together: Kondado provides the unified picture and the history, the workflow tool handles the end-to-end trigger.
Conclusion
Integrating Keap (Infusionsoft) with MySQL, Power BI, and Pipedrive no longer requires custom development. With Kondado, a single Keap data source feeds the destination that fits each scenario, keeps the sync automatic, and frees the team to read the metrics rather than babysit manual exports.
To get started, start your free Kondado trial and configure the first Keap pipeline into the destination your team already uses.
