Connect Toggl to BIMachine: Dashboards in Minutes

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Toggl
BIMachine

Connect Toggl to BIMachine for Time Tracking Insights

Connecting your Toggl account to BIMachine takes just minutes with Kondado’s direct integration. Simply select Toggl as your data source, choose BIMachine as your destination, and select which pipelines you need for your analysis. Kondado handles the data replication automatically, keeping your BIMachine dashboards current on a configurable schedule that you control.

Kondado provides a direct connection between Toggl and BIMachine that replicates time tracking data on a configurable schedule, enabling non-technical teams to build automated productivity dashboards without writing code or managing databases.

With your Toggl data flowing into BIMachine, you can transform raw time entries into actionable business intelligence. Monitor project profitability, track team utilization rates, and identify billing opportunities by visualizing hours across clients, projects, and tasks in interactive dashboards that update automatically.

Our prices start from $19 USD/month, and you can try Kondado for free for 14 days with no credit card required

Combine your Time Entries pipeline with Projects data in BIMachine to analyze exactly where your team’s hours are going and which activities drive revenue. The Clients pipeline adds another dimension, letting you measure profitability per customer and identify which relationships deserve more attention.

By merging these datasets, you can spot trends like projects exceeding estimated hours or clients with unusually high support demands. These insights help operations teams optimize resource allocation, improve project scoping, and make data-driven decisions about pricing and capacity planning.

Try out all the features for free for 14 days

Toggl data available in BIMachine

10
available pipelines
141
extractable fields

Available integrations

Integration Description
Clients Includes fields such as client ID, name, and workspace ID, enabling efficient client management.
Groups Contains information about group ID, name, and list of workspaces, facilitating project organization.
Projects Presents data such as project ID, actual hours, status, and hourly rate, essential for tracking activities.
Projects: Groups Includes unique identifiers for projects and groups, facilitating the association between them.
Projects: Users Provides data such as user ID, labour cost, and hourly rate, allowing analysis of user performance in projects.
Tags Contains information about tag ID, name, and workspace ID, facilitating the categorization of entries.
Tasks Includes data such as task ID, status, and update timestamp, aiding in activity management.
Time Entries Presents information such as entry ID, description, and duration in seconds, essential for time tracking.
Workspaces Contains data about workspace ID and name, allowing for the organization of projects and teams.
Workspaces: Users Includes information such as user ID, name, and workspace ID, facilitating user management across different workspaces.
Clients
Includes fields such as client ID, name, and workspace ID, enabling efficient client management.
Groups
Contains information about group ID, name, and list of workspaces, facilitating project organization.
Projects
Presents data such as project ID, actual hours, status, and hourly rate, essential for tracking activities.
Projects: Groups
Includes unique identifiers for projects and groups, facilitating the association between them.
Projects: Users
Provides data such as user ID, labour cost, and hourly rate, allowing analysis of user performance in projects.
Tags
Contains information about tag ID, name, and workspace ID, facilitating the categorization of entries.
Tasks
Includes data such as task ID, status, and update timestamp, aiding in activity management.
Time Entries
Presents information such as entry ID, description, and duration in seconds, essential for time tracking.
Workspaces
Contains data about workspace ID and name, allowing for the organization of projects and teams.
Workspaces: Users
Includes information such as user ID, name, and workspace ID, facilitating user management across different workspaces.

Try out all the features for free for 14 days

How to create Toggl dashboards in BIMachine

Visualize your data automatically — no spreadsheet exports or custom scripts.

1
Connect Toggl to Kondado

Log into Kondado and add Toggl as a new data source, then authenticate with your Toggl account credentials to establish the connection.

2
Choose BIMachine destination

Select BIMachine from the available destinations and map your desired Toggl pipelines, such as Time Entries and Projects, to your BIMachine workspace.

3
Configure refresh and visualize

Set your preferred update frequency from 5 minutes to daily, then start building dashboards in BIMachine using your automatically replicated Toggl data.

Access Toggl data in BIMachine and combine it with dozens of other data sources

If the source you want is not listed, drop us a chat message. We love to add new sources!

Visualize Toggl data in other BI tools

If the software you need is not listed, drop us a messagem. You can use almost every tool

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Frequently Asked Questions (FAQ)

Answers about visualizing Toggl data in BIMachine automatically

How do I connect Toggl to BIMachine without technical setup?
Start by adding Toggl as a data source in your Kondado account and authenticate with your Toggl credentials. Then select BIMachine as your destination and choose which pipelines you want to replicate, such as Time Entries, Projects, or Clients. Kondado establishes the connection directly, so you do not need to configure any intermediate databases or write API code.
What kind of productivity dashboards can I build with Toggl data in BIMachine?
You can create custom dashboards showing billable vs non-billable hours, project profitability by client, and team utilization rates over time. Visualize trends in the Time Entries pipeline to identify peak productivity periods or scope creep in specific Projects. These visualizations help operations managers optimize resource allocation and improve project estimates.
How frequently does my Toggl data refresh in BIMachine?
You configure the update schedule based on your business needs, choosing intervals from every 5 minutes to daily updates. This keeps your productivity metrics current without manual exports, ensuring your BIMachine reports reflect the latest time tracking data. The automated refresh eliminates the need to manually download CSV files or update spreadsheets.
Which KPIs should I track when analyzing Toggl time tracking data in BIMachine?
Focus on metrics like average hourly rate per client, project completion times against estimates, and billable utilization percentage across your team. The Projects: Users pipeline helps you analyze individual productivity trends, while the Clients pipeline reveals which customer relationships generate the most revenue per hour worked. These indicators guide pricing decisions and capacity planning.
Can I combine Toggl data with financial or CRM information in BIMachine?
Yes, you can merge Toggl time tracking data with other sources to create comprehensive business reports. While Toggl provides the time tracking foundation, combining it with data from BigQuery, Google Sheets, or PostgreSQL lets you correlate hours worked with revenue, expenses, or sales pipeline activity for full business context.
How do I share Toggl productivity dashboards with my team or clients?
Once you build your dashboards in BIMachine, use the platform's native sharing features to distribute insights with stakeholders. You can set viewing permissions for specific team members or generate shareable links for client reports showing project progress and hours billed. This keeps everyone aligned on project status without exporting data manually.
Do I need SQL knowledge to create reports from Toggl data in BIMachine?
No, BIMachine provides a visual interface for building charts and reports from your replicated Toggl data. Kondado handles the data preparation automatically, delivering clean, structured information from pipelines like Tasks and Workspaces: Users that you can drag and drop into dashboards. This lets business users create professional time tracking reports without technical expertise.

Try out all the features for free for 14 days