Connect Pipefy to BIMachine: Dashboards in Minutes

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Pipefy
BIMachine

Visualize Pipefy Data in BIMachine with Kondado

Connecting your Pipefy account to Kondado takes just minutes and requires no coding or technical expertise. You choose which workflow data to replicate from your process management platform, select BIMachine as your destination, and your information becomes available for visualization and analysis immediately. The connection updates automatically based on your preferred schedule, whether every 5 minutes or daily, keeping your reports current without manual exports.

Kondado provides a direct connection between Pipefy and BIMachine that replicates Cards, Phases, Pipes, and other workflow data on a configurable schedule, enabling teams to monitor process performance and track operational metrics without manual exports or complex database setup.

With Kondado, business teams gain immediate access to their Pipefy information in BIMachine to create custom dashboards that reveal bottlenecks, track completion rates, and optimize workflow efficiency across HR, Finance, and Customer Success operations.

Our prices start from $19 USD/month, and you can try Kondado for free for 14 days with no credit card required

Visualizing your Pipefy data in BIMachine transforms how you manage business processes. By combining the Cards pipeline with Phases data, you can create comprehensive views showing exactly how long tasks spend in each workflow stage and identify where work gets stuck. The Pipes pipeline provides the structural overview you need to compare performance across different departments or process types.

Operations teams use these combined datasets to build executive dashboards that track completion velocity, monitor pending work volumes, and measure team productivity automatically. Marketing agencies track campaign workflows while HR teams visualize recruitment pipelines, all using the same simple connection that refreshes data on your schedule as work progresses in Pipefy.

Try out all the features for free for 14 days

Pipefy data available in BIMachine

5
available pipelines
185
extractable fields

Available integrations

Integration Description
Cards Contains information about cards, including ID, title, creation date, and completion status.
Databases Stores entity data with ID, update timestamp, and replication information.
Organizations Includes details about organizations, such as ID, name, and contact information.
Phases Describes the phases of the process, with ID, name, and duration in each phase.
Pipes Represents the pipes used, including ID, name, and status of the processes.
Cards
Contains information about cards, including ID, title, creation date, and completion status.
Databases
Stores entity data with ID, update timestamp, and replication information.
Organizations
Includes details about organizations, such as ID, name, and contact information.
Phases
Describes the phases of the process, with ID, name, and duration in each phase.
Pipes
Represents the pipes used, including ID, name, and status of the processes.

Try out all the features for free for 14 days

How to create Pipefy dashboards in BIMachine

Visualize your data automatically — no spreadsheet exports or custom scripts.

1
Connect Pipefy as Your Data Source

Authenticate your Pipefy account in Kondado and select which workflow data you want to replicate, choosing from Cards, Phases, Pipes, and other available pipelines.

2
Select BIMachine as Your Destination

Choose BIMachine as your visualization platform to receive the replicated Pipefy data, or alternatively send information to Power BI, Looker Studio, or Google Sheets for different analysis needs.

3
Build Dashboards and Configure Refresh

Create custom reports and dashboards in BIMachine using your Pipefy data, then set your preferred update schedule to keep visualizations current automatically.

Access Pipefy data in BIMachine and combine it with dozens of other data sources

If the source you want is not listed, drop us a chat message. We love to add new sources!

Visualize Pipefy data in other BI tools

If the software you need is not listed, drop us a messagem. You can use almost every tool

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Frequently Asked Questions (FAQ)

Answers about visualizing Pipefy data in BIMachine automatically

How do I connect Pipefy to BIMachine without using a database?
Kondado creates a Via Kondado connection between Pipefy and BIMachine that eliminates the need for intermediate databases or complex infrastructure. You simply authenticate your Pipefy account in Kondado, select which pipelines you want to replicate, and choose BIMachine as your destination. The setup requires no technical configuration or maintenance of database servers.
What business metrics can I track by visualizing Pipefy Cards and Phases in BIMachine?
Combining Cards data with Phases information allows you to calculate cycle times, identify bottlenecks in specific workflow stages, and track completion rates across different process types. You can measure how long tasks spend in each phase, monitor overdue items, and analyze the velocity of work moving through your pipelines. These metrics help operations teams optimize workflows and improve service delivery times.
How frequently can I schedule updates between Pipefy and BIMachine?
Kondado offers flexible scheduling options that let you choose update frequencies ranging from every 5 minutes to daily intervals based on your business requirements. You configure the replication schedule during setup and can modify it anytime as your reporting needs change. This ensures your BIMachine dashboards reflect current workflow status without manual data refreshes.
Can I build cross-department dashboards combining different Pipefy Pipes in BIMachine?
Yes, you can replicate data from multiple Pipes pipelines simultaneously and combine them in unified BIMachine dashboards for comprehensive organizational visibility. This allows you to compare HR recruitment metrics against Finance approval workflows or Customer Service ticket resolution times in single executive views. The Databases pipeline also provides organizational context to filter and segment your analysis by department or business unit.
Do I need coding skills to replicate Pipefy data into BIMachine?
No coding is required to establish the connection between Pipefy and BIMachine through Kondado. The platform provides a visual interface where you select your data source, choose which information to replicate, and configure your destination without writing SQL queries or API calls. Business users can complete the entire setup in minutes and start building reports immediately.
How do I share BIMachine reports with stakeholders who don't use Pipefy?
Once your dashboards are built in BIMachine, you can distribute reports through the platform's native sharing features, allowing stakeholders to view insights without needing Pipefy licenses or access to the original workflow data. This enables executives, clients, or external partners to monitor process performance and KPIs through clean visualizations while your team manages the work in Pipefy. You maintain control over who sees specific metrics while democratizing data access across the organization.
What specific process insights can I gain from the Databases pipeline in BIMachine?
The Databases pipeline provides entity-level information including update timestamps and replication metadata that helps you track data freshness and audit when specific records were last modified. You can use this information to build governance dashboards that monitor data quality, track historical changes across your workflow entities, and ensure your reports reflect the most current organizational information available in Pipefy.

Try out all the features for free for 14 days