Connect Pipefy to Grafana: Dashboards in Minutes

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Pipefy
Grafana

Visualize Pipefy Data in Grafana Dashboards

Kondado provides a direct integration between Pipefy and Grafana without requiring complex technical setup or intermediate databases. You simply connect your Pipefy account as a data source, select Grafana as your destination, and choose which pipelines to replicate. Your workflow data from HR, customer service, and finance processes becomes available in Grafana within minutes, ready for visualization and analysis by business teams.

The platform supports automated updates on a configurable schedule, ensuring your dashboards reflect the latest card movements, phase transitions, and process completions. Business teams can monitor operational metrics, track completion rates, and identify bottlenecks without writing code or managing technical infrastructure. This approach makes advanced data visualization accessible to operations managers and department heads who need actionable insights from their Pipefy processes.

Kondado connects Pipefy to Grafana via a direct “Via Kondado” connection, eliminating the need for intermediate databases while supporting update frequencies from 5 minutes to daily intervals.

Our prices start from $19 USD/month, and you can try Kondado for free for 14 days with no credit card required

Combining Pipefy data in Grafana unlocks powerful operational intelligence for process management. By visualizing the Cards pipeline alongside the Phases data, managers can create flow charts showing exactly how work moves through each stage and identify where delays accumulate. The Pipes pipeline provides the structural context needed to compare performance across different departments or process types, while Organizations data helps segment metrics by team or business unit.

Operations teams gain immediate visibility into completion rates, average time spent in each workflow phase, and cross-functional workload distribution. These insights enable data-driven decisions about resource allocation, process optimization, and team capacity planning without requiring technical expertise or database management.

Try out all the features for free for 14 days

Pipefy data available in Grafana

5
available pipelines
185
extractable fields

Available integrations

Integration Description
Cards Contains information about cards, including ID, title, creation date, and completion status.
Databases Stores entity data with ID, update timestamp, and replication information.
Organizations Includes details about organizations, such as ID, name, and contact information.
Phases Describes the phases of the process, with ID, name, and duration in each phase.
Pipes Represents the pipes used, including ID, name, and status of the processes.
Cards
Contains information about cards, including ID, title, creation date, and completion status.
Databases
Stores entity data with ID, update timestamp, and replication information.
Organizations
Includes details about organizations, such as ID, name, and contact information.
Phases
Describes the phases of the process, with ID, name, and duration in each phase.
Pipes
Represents the pipes used, including ID, name, and status of the processes.

Try out all the features for free for 14 days

How to create Pipefy dashboards in Grafana

Visualize your data automatically — no spreadsheet exports or custom scripts.

1
Connect Pipefy as data source

Access your Kondado account and add Pipefy as a new data source by entering your API credentials. Select the specific pipelines you want to replicate, such as Cards and Phases, to begin importing your workflow data.

2
Choose Grafana destination

Select Grafana from the available destinations list and configure your connection settings. You can also send data to Power BI, Google Sheets, or BigQuery if you need additional visualization options.

3
Configure refresh schedule

Set your preferred update frequency from 5 minutes to daily intervals and begin building custom dashboards in Grafana. Your Pipefy metrics will stay current automatically, allowing you to monitor process performance without manual data exports.

Access Pipefy data in Grafana and combine it with dozens of other data sources

If the source you want is not listed, drop us a chat message. We love to add new sources!

Visualize Pipefy data in other BI tools

If the software you need is not listed, drop us a messagem. You can use almost every tool

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Frequently Asked Questions (FAQ)

Answers about visualizing Pipefy data in Grafana automatically

How do I connect Pipefy to Grafana without using a database?
Kondado provides a direct "Via Kondado" connection that sends Pipefy data straight to Grafana without requiring intermediate storage. You authenticate your Pipefy account in Kondado, select the pipelines you want to replicate, and choose Grafana as your destination. The connection handles all data transfer automatically, making it accessible for business users without database administration knowledge.
What kind of dashboards can I build with Pipefy data in Grafana?
You can create operational dashboards showing workflow velocity, phase transition times, and completion rates across HR, finance, and customer service processes. Combine Cards data with Phases information to build funnel visualizations that reveal where work gets stuck. These custom reports help managers monitor team productivity and identify process bottlenecks at a glance.
How often does Pipefy data update in Grafana dashboards?
You configure the update frequency based on your business needs, choosing intervals from every 5 minutes to daily updates. This configurable schedule ensures your dashboards display current information without manual refreshes. Operations teams monitoring urgent workflows might select near-real-time updates, while strategic reports work well with daily refresh cycles.
Which KPIs should I track when visualizing Pipefy processes?
Focus on metrics like average time in phase, cards completed per day, and process completion percentages to measure operational efficiency. The Databases pipeline helps track entity updates over time, while Phases data reveals cycle times between workflow stages. These indicators help teams identify which processes need optimization and where resources should be allocated.
Can I share Grafana dashboards with my Pipefy team members?
Yes, once you build dashboards in Grafana, you can share them with colleagues through Grafana's native sharing features or embed them in internal portals. Team members can view the visualizations without needing access to Kondado or the underlying Pipefy data source. This makes it easy to distribute insights across departments using Power BI, Looker Studio, or other tools your organization prefers.
Do I need technical skills to set up the Pipefy to Grafana connection?
No coding or technical infrastructure knowledge is required to establish the connection. Kondado's no-code interface guides you through authenticating Pipefy and selecting your data pipelines with simple point-and-click actions. Business users in operations or marketing can independently manage the replication settings and dashboard creation without IT assistance.
What is the difference between Cards and Phases data in Grafana?
The Cards pipeline contains individual work item details like titles, creation dates, and completion status, while the Phases pipeline tracks the stages work moves through and duration in each stage. When visualized together in Grafana, Cards data shows what work is being done and Phases data reveals how efficiently it flows through your process, giving you complete operational visibility.

Try out all the features for free for 14 days